Invitation to Bid & Expression of Interest to provide Goods & Public Works and Services

UNIVERSITY OF JOS, NIGERIA
OFFICE OF THE REGISTRAR
INVITATION TO BID FOR THE PROCUREMENT OF GOODS & 
WORKS/EXPRESSION OF INTEREST FOR THE PROVISION OF 
CONSULTANCY SERVICES


1.0 PREAMBLE
In compliance with the provisions of the Public Procurement Act 2007, the 
University of Jos, Nigeria wishes to invite interested and competent 
Contractors/Consultants for the procurement of the following:


(A) GOODS AND WORKS (NEEDS ASSESSMENT OF NIGERIAN 
PUBLIC UNIVERSITIES - SPECIAL PRESIDENTIAL INTERVENTION)
Lot 1 Tractors (MF 375/75 HP – 2014 Model) – 2No.
Lot 2 Ambulance (Toyota Hiace, Standard Roof – Petrol) – 1No
Lot 3 Water Tanker (Mercedes Benz Atego 1517 Water Tank with 
Water Pump attached - 10,000Litres) – 1No
Lot 4 Fire Engine (Mercedes Benz Atego 1725 with Fire Fighting 
Super Structures) – 1No
Lot 5 Construction and Furnishing of Staff Office Complex
Lot 6 Construction and Furnishing of Staff Office Complex

(B) CONSULTANCY SERVICES (NEEDS ASSESSMENT OF NIGERIAN 
PUBLIC UNIVERSITIES - SPECIAL PRESIDENTIAL INTERVENTION)
Lot 7 Provision of Consultancy Services (Architectural, Structural 
Engineering, Mechanical and Electrical Engineering, Quantity Surveying) 
for the Construction and Furnishing of Staff Offices (Lots 5 & 6).

(c) SERVICES (INTERNALLY GENERATED FUND)
Lot 8 University Landed Property and Chattels Valuation
Lot 9 Collaboration to Develop Students Information System (SIS)
To collaborate with the University of Jos ICT Directorate to design and 
develop a new SIS using dynamic web-based Technologies and 
frameworks. It should have complete students, staff and academic 
management system.The University of Jos will have 100% ownership of 
the application Including intellectual Property Rights (IPR), source codes 
and copyright.

Lot 10 Collaboration to Develop Registry information System (RIS)
To collaborate with the University of Jos ICT Directorate to design and 
develop a new RIS using dynamic web-based technologies and 
frameworks. It should have complete human resources management and 
payroll systems.The University will have 100% ownership of the 
application including Intellectual Property Rights (IPR), source codes and 
copyright.
2.0 SCOPE OF CONSULTANCY SERVICE UNDER NEEDS 
ASSESSMENT
(i) Preparation of preliminary design
(ii) Advising on cost alternative
(iii) Production of detailed working drawings
(iv) Preparation of detailed bills of quantities, article of agreement and 
checking of tender reports
(v) Normal site supervision and related Consultancy Services

3.0 MANDATORY REQUIREMENTS

The following are the mandatory requirements that should be provided by 
all interested contractors:

(a) Evidence of company registration with the Corporate Affairs 
Commission (CAC).

(b) Company Audited Accounts for the last Three (3) years (i.e. 2013, 
2014, & 2015), duly signed and stamped with a professional stamp by a 
professional accounting/audit firm and signed by the client.

(c) Evidence of Tax Clearance Certificate for the last Three (3) years (i.e. 
2014, 2014, & 2015).

(d) Certificate of compliance with the provisions of section 6 (1), (3) of 
the amended Industrial Training Fund (ITF) Act No. 19 of 2011(Evidence of 
up-to-date payment of ITF employers contribution), valid for 2017.

(e) Pension Clearance Certificate valid for 2016 from PENCOM in line 
with Pension Reform Act 2014 and evidence of remittance for ALL 
company staff.

(f) Certificate of Interim Registration Report(IRR) with Bureau of Public 
Procurement.

(g) Current Clearance Certificate from Nigeria Social Insurance Trust 
Fund.

(h) Current Registration with Financial Reporting Council of Nigeria.

4.0 OTHER REQUIREMENTS

(a) Evidence of Financial Capability and banking support and Statement 
of Account for the last 12 months.

(b) Evidence of similar and verifiable projects executed and/or 
completion certificate(s) or interim valuation certificates [and not just 
award letter(s)] within the last five (5) years.

(c) Sworn Affidavit that none of its Directors has been convicted in any 
country for financial matters.

(d) Sworn Affidavit by the MD/CEO of the company (who will eventually 
sign contract documents) and as registered with CAC indicating that all 
documents submitted are genuine and verifiable.

(e) Annual Turnover (must be the same in both TCC and Audited 
Reports).

5.0 PREQUALIFICATION OF CONSULTANTS
Interested and competent consultants wishing to be prequalified are 
required to submit the following in addition to the mandatory 
requirements.
(i) Comprehensive company profile including names and resumes with 
photocopies of credentials of key staff with genuine reachable addresses 
and phone numbers.

(ii) Evidence of current registration of company with the appropriate 
regulatory professional bodies.

(iii) Evidence of current registration of the Principal Partner of the firm 
with the professional bodies.

(iv) Evidence of previous and magnitude of similar projects undertaken in 
Nigeria by the firm in the last five years (stating client, cost and pictures 
on A4 paper).

(v) Any other information to prove the Consultant’s corporate and 
technical expertise and capability.

6.0 COLLECTION OF BIDS DOCUMENTS

The bid documents are to be collected in the Office of Head of 
Procurement Unit, Room 80, Academic Planning Building, Bauchi Road 
Campus on presentation of evidence of payment of the processing fee.

7.0 SUBMISSION

Both Technical and Financial bids for GOODS AND WORKS [with 
evidence of payment of non-refundable sum of ₦25,000.00 (Twenty-Five 
Thousand Naira only) per lot as Processing Fee obtained from Bursary, 
University of Jos] should be spiral bound, packaged in an envelope and 
clearly marked “TECHNICAL BID FOR …STATE THE PROJECT AND 
LOT…“ or “FINANCIAL BID …STATE THE PROJECT AND LOT…” at the 
top left hand corner of the envelope.Interested Consultants in B above are 
expected to submit Expression of Interest Documents only.

All submissions are to be addressed to the Head, Procurement Unit, 
University of Jos and dropped in the Tender Box provided in Room 94, 
Administrative Block, Bauchi Road Campus, Jos not later than 12noon of 
Tuesday, 25th July 2017

8.0 OPENING OF BID DOCUMENTS
The Technical Bid documents shall be opened the same day (Tuesday, 25 
July 2017) in the presence of bidders or their representatives who choose 
to attend at the University Senate Chambers at 12noon at the Bauchi 
Road Campus, Jos.

9.0 PLEASE NOTE
Notwithstanding the submission of the technical information, the 
University of Jos is neither committed nor obliged to include any 
company on any bid list.

(i) Only technically qualified companies shall be invited to attend the 
Financial Bids/Proposals opening.

(ii) Original documents on any aspect of a Contractor’s submission may 
be requested for sighting during and/or after the opening session.

(iii) University of Jos reserves the right to verify any claim by the 
companies. Companies shall therefore include necessary authority and 
guarantee for such verification; the absence of which will automatically 
result in the disqualification of such a Contractor/Supplier.

(iv) All quotations shall remain valid for three (3) months from the date of 
the opening and the supplies shall be accompanied by most favourable 
warranty available.

(v) The University of Jos reserves the right to reject any or all bidding 
packages.

(vi) Your quotations must include 5% VAT.

(vii) Companies that had earlier submitted pre-qualification documents 
and bids for any of the lot(s) above need not to pay but must attached the 
evidence of earlier payment.



10.0 GENERAL ENQUIRIES
For enquiries please call 09099596351 or e-mail 
procurement.unijos@gmail.com

Signed:

Mr Monday M. Danjem
Registrar